Phone: 919-962-4357 (HELP), Phone: 919-843-8884 We’ve removed some furniture so that you can study and still maintain six feet of physical distance from others. The ability to host online meetings with up to 100 participants is available at no cost to Carolina faculty, staff, and students.A growing number of campus groups use Zoom for remote conferencing. As part of a UNC site license, the Eshelman School of Pharmacy uses Zoom for web conferencing. Zoom is an easy-to-use, mobile-friendly, video and audio conferencing service. Any user signing into UNC Cancer Network’s Webex will be assumed to understand and agree with the user agreement and PHI Video Conferencing Policy. The account name will display “School of Medicine – HIPAA” and the account alias will display “SOM – HIPAA Enabled”. Cisco Webex Webex will provide faculty, staff, and students a secure web and video conference telepresence, including feature rich controls allowing you to: This section outlines how SOM uses the Navigate calendar syncing feature, while remaining a good steward of information and maintaining student confidentiality and privacy. As our campus community has ramped up working, learning, researching, and teaching online, many Spartans are increasingly finding themselves in Zoom video conferencing meetings. Please read the … The UNC School of Medicine’s Academic Technology Services group now provides Tier 1 support for all of the rooms listed below. Termination of service will be at the discretion of SOM IT management based on the following: Violation of the effective User Agreement or any Service Level Agreement (SLA) in place. The University has purchased a campus-wide license for Zoom (opens in new tab), an easy-to-use video and web conferencing solution. Important Update! See, Zoom’s HIPAA Documentation as of April 20, 2020, *If you are not sure if you have a Zoom HIPAA Sub-Account, you can visit your, to determine if you have one. CB#7045 Zoom Training Please contact us at unccn@unc.edu or 919-445-1000 if you would like to schedule a Zoom training for for your group. You still need to consider all HIPAA guidelines and policies for sharing PHI. Phone: 919-966-9900 Web Conferencing Options. Local recording only. You still need to consider all HIPAA guidelines and policies for sharing PHI. LICENSURE & CERTIFICATIONS . 145 MacNider Hall CB#7045 Chapel Hill NC 27599 Phone: 919-966-9900 Fax: 919-966-6923 Any recorded content will be removed pending review, and appropriate action taken if necessary. protected health information (PHI), intellectual property, copyright material). Please refer to this link for, Office 365 Sensitive Information Guidelines, Sharing Tier 3 Information Other Than PHI –, other than PHI (e.g. Here is a link to the UNC Chapel Hill Privacy of Protected Health Information Policy. User will not use or present any content that is in violation of state or federal laws or UNC policies. UNC-CH Zoom campus partnership offers a video conferencing solution through a cloud-based video conferencing and content-sharing service called Zoom, this product is an easy-to-use, mobile-friendly, video and audio conferencing … The NC Conference leadership has consulted with Dr. Wallace throughout these last few months, and we are grateful for his willingness to share this information with us. To make sure you’ll have a place to work, reserve a seat before you arrive. You may reserve up to two one-hour blocks per day. PHI, excluding scheduling information, sent to a non unc.edu email must be encrypted via the following: If the conference is recorded, the recording must be treated as patient record and can only be shared with anyone who has permission to view the patient information. UNC School of Medicine, UNC Healthcare, UNC ITS Information Security & Privacy Policies, UNC ITS Policies, Procedures and Guidelines, UNC ITS Information Security Policy Summaries, UNC-Chapel Hill Standard on Transmission of PHI and SI over an External Network or an Unsecure Medium, UNC-Chapel Hill Information Security Controls Standard, UNC-Chapel Hill Privacy of Protected Health Information Policy, UNC-Chapel Hill Standard on HIPAA Sanctions, UNC-Chapel Hill Employee Policies & Procedures, UNC School of Medicine IT, Information Security & Privacy, HIPAA Security Policies, UNC School of Medicine IT, Information Security & Privacy, HIPAA Online Training, UNC Libraries Scholarly Communications Office – Copyright and Fair Use, UNC School of Medicine Recording Release Form. 1985 Bachelor of Arts, Semiotics, Brown University, Providence, RI . CB#7045 To access Zoom, go to: Represent UNC with these custom Zoom Background images! Reviewed by David Musick 03/12/2020. Conference calls can be managed via touch-tone commands or online. Simplified video conferencing and messaging across any device Unparalleled usability Enable quick adoption with meeting capabilities that make it easy to start, join, and collaborate across any device. Users can request support for video conferencing by contacting ATS Video Conferencing at unccn@unc.edu or by calling 919-445-1000. UNC-Chapel Hill faculty, staff and students have taken advantage of Zoom video conferencing since the technology became available campus wide in August 2018.. Suzanne Cadwell. SOM IT will not assume responsibility for the misuse of content. PHI will not be used for research without appropriate authorization from the Institutional Review Board. Any use of this service is the responsibility of the User. The intended use of the service by the client causes a situation where SOM IT resources are overwhelmed technically, in terms of necessary staffing or otherwise. Only include patient information relevant to the conference meeting. North Carolina It can be used from any computer, laptop, tablet or mobile device. Finally, use the + button to add an image, and navigate to where you saved the image. This agreement governs the use of the Webex service and is in place to ensure compliance with all applicable University of North Carolina At Chapel Hill (UNC) security policies and standards. Use of Webex is for the purpose of university business only. Meeting recording and secure streaming playback. Scheduling: Monday-Friday from 7:30AM-4:30PM. 1990 Doctor of Medicine (MD), UNC School of Medicine, Chapel Hill, NC . Dial the 3 rd party’s number. When including patient Protected Health Information (PHI) in a video conference, you must adhere to the following measures to ensure the security of the information: Platforms Approved for Sharing Protected Health Information (PHI). This agreement governs the use of the Webex service and is in place to ensure compliance with all applicable University of North Carolina At Chapel Hill (UNC) security policies and standards. Webex is a service provided by ATS for the UNC School of Medicine. If prompted, click Download to download the package for virtual background without a green screen. HSL video conferencing rooms will not be available during the Fall 2020 semester. For more information, please contact the School of Medicine Information Security and Privacy Office. Please note that we can create a scheduled meeting that includes video conferencing systems (Cisco, Polycom, etc.) Quick link: UNC Zoom Portal Page: https://unc.zoom.us/ Video Conferencing and Content Sharing with Zoom. and Zoom, in many instances. Select Save Image As and navigate to a location on your computer to save it. Smart Classroom. School of Medicine Webex is directly supported by the School of Medicine IT for web conferencing. The intended use of the service by the client does not match the services that ATS is approved to support. Issues of … Teams. During a Zoom meeting click the ^ arrow next to Start/Stop Video. Health Details: School of Medicine Webex is directly supported by the School of Medicine IT for web conferencing.This is only available to School of Medicine affiliates. Phone: 919-962-4357 (HELP), Phone: 919-843-8884 This is only available to School of Medicine affiliates. To use a Virtual Background in Zoom: … ATS may update this User Agreement at any time and without notification to reflect its organizational needs. Computers used to access conferences containing PHI should be encrypted. To download a photo: Select it from the gallery to make it fullscreen Right click the middle of the photo. Virtual Care Operations should be performed under the guidance of UNC Health. Location: Zoom video web conference : Date: Monday, December 07, 2020 Time: 1:00 PM - 3:30 PM : Sponsor: UNC SOM Office of Inclusive Excellence : Presenters: Ashalla Magee Freeman Brenda Olivia Mitchell : Price: Free Zoom allows for video, audio and screen sharing for up to 300 participants. 145 MacNider Hall Video Conferencing | School of Medicine IT. Represent UNC with these custom Zoom Background images! Users should review the School of Medicine IT PHI Conferencing Policy for guidance on more general practices for having web conferences with ePHI. Although most clients use video during video conferencing sessions, you may choose to only use audio or … Spartans sprucing up their Zoom meetings with branded backgrounds. SOM IT will not assume responsibility for content that is reported or discovered to be in violation of any aforementioned policies or laws. Fax: 919-966-6923, 137 MacNider Hall In the event that you are still not able to join, please call 919-445-1000 or email unccn@unc… Zoom. Select Save Image As and navigate to a location on your computer to save it. Information is available on the video conferencing site at www.unccn.org/zoom . Sharing Tier 3 Information Other Than PHI – Before sharing Tier 3 information other than PHI (e.g. Alternatively, you may have mistakenly bookmarked the web login form instead of the actual web site you wanted to bookmark or used a link created by somebody else who made the same mistake. UNC's television support. Webex is a web and video conferencing service provided by the UNC School of Medicine IT (SOM IT), Academic Technology Services (ATS). This “stellar web conferencing tool,” said Tim Poe, Director of Telehealth at Lineberger’s UNC Cancer Network, enables Lineberger “to connect individuals (Zoom Webinar) and groups (via standards-based video conferencing) seamlessly, delivering reliable, quality video, along with excellent participation metrics.” Webex is a web and video conferencing service provided by the UNC School of Medicine IT (SOM IT), Academic Technology Services (ATS). Effective January 1, 2021. Emails sent to and from unc.edu email addresses are considered secure, as well as HIPAA and FERPA compliant. ANY USER SIGNING INTO WEBEX WILL BE ASSUMED TO UNDERSTAND AND AGREE WITH THIS USER AGREEMENT AND ACCEPTABLE USAGE POLICY. It has been determined that the client’s use of the service is matching circumstances that would have ordinarily caused a denial of service. Chapel Hill NC 27599 Videoconferencing Structures of Inequality:  A Focused Look at Systems of Racism Today, the longstanding realities of systemic racism are being laid bare by the COVID-19 pandemic and ongoing police violence. Please refer to the VCC intranet site for updates and resources. As a reminder, a platform being HIPAA compliant does not mean your specific use of it is appropriate for sharing or protecting PHI. 1981 Diploma, the Episcopal High School of Virginia, Alexandria, VA . UNC Lineberger Cancer Network UNC Lineberger Comprehensive Cancer Center 211 Manning Drive Room 3300 Chapel Hill, NC 27514 (919) 445-1000 Zoom, UNC’s remote conferencing tool, is available to all students, faculty and staff. UNC's technology classrooms and labs. You may not invite or include anyone in the conference with whom you do not have permission to share the patient information. Video conferencing and chat application available with the Office365 suite. User agrees to comply with all applicable UNC security policies and procedures. The client has not followed through with the proper procedure for requesting the necessary service. Please make sure recipients understand that the link and password may not be forwarded. UNC School of Medicine IT Social Security numbers, payment card information), please consult with the School of Medicine Information Security and Privacy Office. This policy applies to any UNC School of Medicine affiliated person who chooses to sync their university work calendar to the Navigate platform. Any user signing into UNC School of Medicine Webex will be assumed to understand and agree with the user agreement and PHI Video Conferencing Policy. Press the Conference key on your phone (this may be a soft key, and you may need to press More to find the conference option). Once logged in, set the “How can we help you?” field to “Report a Video Conferencing Issue“. you must use the default Zoom Webinar settings (or settings described in Zoom’s documentation as protecting PHI. When you’re ready, press Conference again to connect all 3 parties. All UNC-CH faculty, staff, and students will have access to a Zoom Pro account starting on August 6! Conferencing Policies. If you have questions, then please contact the Office of Inclusive Excellence at diversity@med.unc.edu. Information about desk phones and voicemail at UNC. Recordings are securely stored in and streamed from the cloud. Users primarily employed by UNC Health may submit an ARC Request for access to the UNC Health Webex.. Zoom is provided and supported by ITS for the University. When PHI is involved, you can only record to a School of Medicine managed computer that has been set up for PHI use. All university faculty, staff, and students are provided a Zoom Pro account they can access at unc.zoom.us.Zoom allows for video, audio, and screen sharing between up to 300 participants. Secure web and video conferencing and telepresence. User must obtain authorization from appropriate parties prior to including, recording, or sharing any content containing sensitive information (e.g. Details regarding audio, video and screen sharing can be found at Audio, Video, Sharing. UNC's video conferencing solution. University Communications would like to enhance those meetings with some fun background options that users can add to their sessions. Academic Technology Services, User Agreement and Acceptable Usage Policy for UNC School of Medicine Webex Permanent personal Webex rooms, which are always open and do not require prescheduling of conferences. SOM IT will have no liability or responsibility in the event of any loss or interruption of the services and/or media content described within this agreement due to causes beyond its reasonable control or ability to foresee. Social Security numbers, payment card information), please consult with the School of Medicine, should be performed under the guidance of UNC Health. The video below is designed to be used with your church’s leadership team and those who help make decisions about worship gatherings over the next few weeks and months. 145 MacNider Hall A comprehensive library of instructional documents and videos for Zoom can be found at the Zoom Help Center . The client has been previously found to be in violation of any IT policy within the university such that the action could be repeated. For clarification of policies, please submit a ticket to Academic Technology Services (select “Report a Video Conferencing Issue” from the “How can we help you?” field) or call 919-843-9086. UNC's online video platform. To report an issue, contact the Academic Technology Services group from Monday through Friday, 7:00 AM – 5:00 PM in the following ways: phone at 919-843-9086 email at chmed@med.unc.edu website at https://help.med.unc.edu/ats … Continued The main call is placed on hold. Phone: 919-966-9900 The client’s use of the service is directly causing a negative impact on the quality of service for other users. Televisions. Inclusion and sharing of Protected Health Information (PHI) must adhere to all HIPAA policies and guidelines. Chapel Hill NC 27599 UNC-Chapel Hill Single Sign-On - Stale Request You may be seeing this page because you used the Back button while browsing a secure web site or application. Enhanced features are available to University units participating in the UNC-Chapel Hill Campus Zoom Partnership at additional cost. While generally available to all UNC affiliates, the following are potential conditions that may require the denial or termination of service. Prescheduled conference set up and support. Phones & Voicemail. This is required for Zoom conferencing or telephone calls, however it is possible to connect them to either the room PC or a laptop to host video conferences from the platform of your choice. UNC Campus Operators follow UNC holiday, inclement weather and other closed schedules. You must have patient consent to share their information and be able to provide consent documentation if requested. Video conferencing is very similar to a face-to-face session, except the session is conducted through Zoom. The account name will display “School of Medicine – HIPAA” and the account alias will display “SOM – HIPAA Enabled.”, – Microsoft Teams chats and calls are HIPAA compliant. During the 2018-2019 fiscal year, more than 8,000 unique users hosted in excess of 50,000 Zoom meetings with over 13 million participants. The ability to join the conference cannot be made publicly available. If you have a UNC Zoom account that you need changed into a HIPAA Enabled account: Go to the SOM Academic Technology support request (Onyen/Password required). Users can request support for video conferencing by entering a ticket a, Information is available on the video conferencing site at. Any User who does not understand or agree with the policy should not login to the system. Zoom also works with rooms equipped for video conferencing. Meet-Me Conference numbers can be scheduled with a UNC Campus Operator. Any other reason agreed to be appropriate by SOM IT management. – Users whose primary affiliation is with the School of Medicine should be placed into a Zoom account approved for the transmission of PHI. – Approved for transmitting and recording PHI. Downloading of recordings are disabled in the School of Medicine Webex, but users may record to the cloud to be provided with a … Please refer to the, As a reminder, a platform being HIPAA compliant does not mean your specific use of it is appropriate for sharing or protecting PHI. Participant reporting is not available in the Zoom HIPAA sub-account. Users primarily employed by UNC Health may submit an ARC Request for access to the UNC … Fax: 919-966-6923, 137 MacNider Hall You may not include PHI in the meeting title or in the email invitation. Email: scheduling@med.unc.edu, Platforms Approved for Sharing Protected Health Information (PHI. Here is a link to the UNC Chapel Hill, Privacy of Protected Health Information Policy, For more information, please contact the School of Medicine, https://help.unc.edu/help/unc-encrypted-email/, https://www.med.unc.edu/security/policies-guidelines/, https://its.unc.edu/about-us/how-we-operate/, https://help.unc.edu/help/information-security-policy-summaries/, https://unc.policystat.com/policy/4619518/latest/, https://unc.policystat.com/policy/4620063/latest/, https://unc.policystat.com/policy/4666743/latest/, https://unc.policystat.com/policy/5389231/latest/, https://www.med.unc.edu/security/hipaa/policies/, https://www.med.unc.edu/security/hipaa/hipaa-train/, https://www.med.unc.edu/it/services/lecture-capture/lcforms/. 2003-2005 UNC Faculty Development Fellowship Program in General Medicine, Chapel Hill, NC . Policy for Including Protected Health Information (PHI). By default, the webcam and microphones in the SOE advanced conference rooms are connected to the Zoom room. Email & Conferencing Email and Conferencing Before sharing information with UNC faculty/staff or with outside-agencies, please take a few minutes to review IM&T's … Customers do not need to schedule or reserve the conference bridge. On November 12, 2018, UNC School of Medicine IT will launch the new Webex video conferencing service for School of Medicine faculty, staff, and students. Limit your data! When sharing a recording, your Recorded Meeting Access Security Settings must be set to: If you reassign your recording to another user, the user must have permission to view the patient information and be responsible for managing the recording as stated in 10 and 11 above. Denial of service will be at the discretion of SOM IT Management based on the following: The intended use of the service by the client is not for university business. When recording, it is the responsibility of the User to make all attendees aware in advance of any conference being recorded. 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